Hello Sponsors!

We’re very excited to have you join as a sponsor at GamesBeat Summit 2023! This Sponsorship Portal is where you will find all sponsor related action items and information. More tasks will be added as we get closer to GamesBeat Summit 2023, so be sure to check back often.

Your sponsorship managers are Alyssa Reck, Brian Thurman, or Devin Stein and they are available to assist with whatever you may need to make your experience at GamesBeat Summit 2023 remarkable.


  • Monday, May 22 – Tuesday, May 23: GamesBeat Summit 2023 in-person days
  • Monday, May 22
    • Women in Gaming Breakfast
    • Reception
  • Tuesday, May 23
    • Diversity in Gaming Breakfast
    • Visionary Awards
  • Wednesday, May 24: GamesBeat Summit 2023 virtual day


GamesBeat Summit 2023
May 22 – 23
Marina Del Rey Marriott
4100 Admiralty Way
Marina Del Rey, CA 90292
Google maps link

Task Due Date
Send color and inverse logos to CSM ASAP
Review Sponsor Welcome Doc March 1
Roundtable preference selection – target audience, format – submitted to CSM March 9
Roundtable room, day and time preference submitted to CSM March 23
Register using your customized sponsorship codes to register your team. Don’t have your customized codes? Please email your CSM. April 10
All speakers confirmed with bio, headshot, and presentation details received April 10
Onsite activation confirmation and selection – tables, booths, spotlights, etc. – submitted to CSM April 13
Swag bag item and logo approved April 13
Reception sponsor(s) napkin and cocktail confirmation April 13
Sizzle reels submitted April 13
Fill out sponsor company profile on Swapcard. View requirements here. April 13
Shipment tracking information due to events team. (More info coming) May 1
Review Sponsorship Best Practices document located here (More info coming) May 4
Session poll question and answers confirmed May 4
Sponsor activation load-in at Marina del Rey Marriott (Time TBA) May 21
Access to venue to prep activation for opening (Time TBA) May 22


  • Can I ship my boxes to the venue? 
    • We have limited receiving space at the hotel so please confirm with your CSM with details around how many boxes you would need to ship and store to ensure the hotel is able to receive the shipment.
  • How much does shipping cost?  
    • Sponsors will be responsible for covering any shipping costs to and from GamesBeat Summit 2023. Receiving pricing at Marina Del Rey Marriott is as follows: 
      • Boxes under 50 lbs: $10 each
      • Crates under 50 lbs: $50 each
      • Boxes over 50 lbs: $20 each  
      • Crates over 50 lbs: $75 each
      • Pallets: $175 each
  • What time/When can I set up? 
    • You can start setting up your booth on Sunday, May 21st between 3:00pm and 6:00pm PT.
  • What does an Ultimate VIP Pass vs. a Virtual Pass mean?  
    • Ultimate VIP Pass holders get full access to all areas of the summit, both in-person and virtually. Meanwhile, the Virtual Pass is only good for online access.
  • When can I tear down?
    • You can start tearing down your booth on Tuesday, May 23rd starting at 6:00pm PT.
  • Do I have to be in the booth the entire time? 
    • You don’t have to be in your booth the whole time, but we highly recommend having at least one person from your team present during peak times like breaks. Plus, you’ll get to network and chat with all the awesome people in attendance.
  • Is food included?
    • Yes, food is included! Get ready to enjoy some tasty bites while you’re here.
  • Are you providing dietary restrictive options to the menus?
    • We make every effort to provide dietary restrictive options on the menus for our guests. Make sure to fill out the dietary restrictions/allergies question during registration. We want everyone to enjoy the food and feel taken care of!
  • What’s included in my onsite activation?  
    • Each booth comes with an electrical power strip, wifi, a monitor, 1 six-foot table, and 2 chairs. The sponsorship level you choose will determine the type of space you receive. Get ready to set up shop.
  • Can I upgrade my booth with additional rentals and larger monitor?
    • Yes, you can upgrade your booth with additional furniture and monitor options. It’s up to you to cover any fees associated with the upgrades, and we’ll invoice you directly from the vendors. We’ll let you know which vendors we’re using once we’ve finalized everything.
  • Can I receive a wifi hardline?
    • If you need a dedicated hardline, let us know and we can get you in touch with the onsite WiFi provider. The hotel does have public wifi available for the conference.
  • Will a space be provided which we can reserve hourly for private meetings?
    • Unfortunately, we won’t be able to provide an area for private meetings due to limited space at the venue. But who knows, maybe you’ll find a cozy corner somewhere and be able to have a chat.  
  • Can I have an extra VIP reception invite?
    • We’ve allotted a specific number of invites to each sponsor, but feel free to reach out to your CSM to see if any exceptions can be made. We’ll do our best to make it happen.